Service 01 · Recurring

Monthly Schedule Narrative Reports

CPM Pros prepares monthly Primavera P6 schedule updates and written narrative reports for general contractors and owners. Send the progress; the updated schedule and a 2 to 3 page narrative come back within 3 business days.

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How It Works

From XER update to
narrative in 3 business days

01
Receive the XER update and baseline
Contractor submits their monthly P6 update. We open it alongside the prior period and the approved baseline in Primavera P6.
02
Run the P6 analysis and DCMA metrics
Float movement, critical path shifts, open ends, constraint additions, activity percent complete validation, and milestone variance — against our standard protocol.
03
Draft the owner-facing narrative
A 2–3 page written narrative: what slipped, which milestones are at risk, where float eroded, what the contractor's recovery shows, and what we recommend the owner watch next period.
04
Deliver and advise
PDF and editable formats delivered. Optional 30-minute call to walk through findings with the owner or OPM team is included in the retainer.
05
Build the contemporaneous record
Each monthly report becomes a dated, documented schedule record. If the project later heads toward a delay claim, this record is the foundation of your position.

Engagement Details

Turnaround≤ 3 business days
DeliverablePDF Narrative + Metrics Summary
StructureMonthly recurring retainer
Resubmittal advisoryIncluded
Who This Serves

Built for general contractors and owners

General contractors. Send progress by the data date; the updated XER, PDF and narrative come back in 3 business days, ready to go in with the pay app. See scheduling for general contractors and monthly schedule updates that keep pay applications moving. Electrical, mechanical and civil contractors get the same update on their own pay application cycle; see scheduling for trade contractors.

Owners and OPMs. The monthly narrative retainer gives owners and program managers a dedicated P6 specialist on every update cycle, and gives OPMs who want to add a defensible, expert review to their service offering a way to do it. On cost-loaded jobs, see schedule of values vs. cost-loaded schedule: what owners check.

Owner's Reps / OPMsJLL Project ManagementCBRE Project ManagementCumming GroupFaithful+GouldHill InternationalPublic Agency Capital ProgramsTech Sector OwnersHospital SystemsData Center Programs
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Questions GCs and Owners Ask
How fast does the monthly update come back?

Within 3 business days. A general contractor sends progress by the data date and gets back the updated XER, a PDF and the narrative, ready to go in with the pay application. An owner sends the contractor's update and gets back the review and narrative on the same timeline.

What is in the narrative report?

Two to three pages: what slipped, which milestones are at risk, where float was used up, what the contractor's recovery shows, and what to watch next period, with a metrics summary. It is delivered as a PDF and in an editable format.

We are a GC without a scheduler. Do we need a P6 license?

No. CPM Pros runs the schedule in Primavera P6. You send progress each month; the updated schedule and narrative come back to you. See scheduling for general contractors.

How is the monthly service priced?

As a monthly retainer, quoted per project. For owners and OPMs the retainer includes an optional 30-minute call each month to walk through the findings. Written quote with a firm price and delivery date, typically within 3 business days.

The update goes in
with the pay app.

Monthly updates and narratives give general contractors a schedule that is current on the data date, and give owners and OPMs an independent technical read on every contractor update, with a written record that supports the project and the owner’s position.

Request a Quote info@cpmpros.com
Get in Touch

Let’s talk about
your schedule

Whether you need a baseline developed, a delay analyzed, or an independent schedule review, we’re ready to engage. Scheduling is the only thing on our calendar.

ReachNationwide — fully remote across all U.S. markets
SoftwarePrimavera P6, Microsoft Project, Excel — all delivery formats
ResponseWritten quote typically within 3 business days